Get the Word Out

Get the Word Out

Here is an overview of the various vehicles you should leverage to get the word out about your event.

Bowman Weekly Announcements

Published every Monday, the Weekly Announcements include brief blurbs about all upcoming Bowman academic and school community events. It also includes some Lexington based events.  It is the primary communication vehicle for all purposes including: advertising (pre-event), communicating about your event once it has happened, and recruiting and thanking volunteers.

  • To keep the announcements reader-friendly, please keep the message within the format guidelines.
  • Announcement messages are due by the end of day Thursday of the week before you want them published.
  • Submit your announcement three weeks prior to event to create awareness ahead of time.

Bowman Weekly Announcement Submission Guidelines

Bowman PTA Email List

A secondary vehicle to be used if your message missed the Bulletin on Monday, the email list can be used for items such as final notices about events, changes in time/date due to weather, etc.  To submit an announcement to the Bowman PTA Talk Email List, send your message as an email to bowmanptatalk@yahoogroups.com.

Bowman PTA website

Bowmanpta.org is the best forum to exhibit general information about your committee and the additional details of your upcoming events. Your committee’s web page and the PTA home page with upcoming events are available to Bowman community at all times. Request updates to your committee’s web page by sending details of your request to webmaster@bowmanpta.org.

Bowman Room Parents

Bowman Room Parents are volunteers in our children’s classrooms who signed on to help organize and participate in “classroom activities” (versus PTA events). Therefore, we ask Board members to limit their use of Room Parents as a communication vehicle to class or grade-level specific events as much as possible. PTA activities that would most likely need Room Parents to help get the word out to their classrooms are programs such as Big Backyard.  General, school-wide fundraisers and other community-wide events should focus on the other, above-mentioned communication vehicles as much as possible. In all cases, please limit requests to Room Parents to one communication per event as much as possible. All requests to forward information to Room Parents should be sent to the Room Parent Chair at roomparentcoordiantor@bowmanpta.org.

Backpack Flyers*

While we try to do as much as possible online, you may want to send out flyers 3-4 weeks prior to the event/registration date. Please try to keep these to a minimum. Once your flyer is approved by the principal (via the PTA co-presidents), print enough copies for each FAMILY and classroom teacher. Click here to see the most current family count. The office will need these collated and marked by classroom.

Posters*

Once your poster is approved by the principal (via the PTA co-presidents), these may be placed around the school to advertise your event. See “PTA Event Planning Guide” for more info.

*Prior to printing any hard copies of flyers or posters, please email a soft copy to the PTA Co-Presidents to be forwarded to the Principal for approval.  See “PTA Event Planning Guide” for more info. 

Questions?
Contact VP Communications, at vpcommunications@bowmanpta.org.

 

 

 

 

PTA Event Planning Guide