Planning PTA Events: How To’s
Hello PTA Volunteers,
- firstname.lastname@example.org: Our PTA Board mailing list is set up so we can easily communicate with each other. Please feel free to post questions, requests from other Board Members (volunteer or equipment needs) or for any other PTA business. We will also use this group to post PTA meeting minutes, meeting reminders, some mini-grant voting, etc.
- email@example.com: We will be your main liaison with Bowman’s principal. Instead of contacting the principal directly, please send us your ideas, dates, flyers or anything that needs approval. This way we keep the Q&A/flyer approval process streamlined. Keep in mind we are a 70+ member group and this is the best way for the principal to field our questions. We appreciate your understanding.
- ‘@bowmanpta.org‘ emails: Look on our website (bowmanpta.org) if you need to look one up (including your own). Please use the .org emails instead of personal emails on flyers and group posts. You can also use them in the “Reply To:” section of your emails so replies go to your whole committee (see above).
Planning/booking your event:
- Send the date of your event to firstname.lastname@example.org so we can clear it with the school.
- Once the date is approved, forward the event date and description to the Website Coordinator, at email@example.com, so it can be posted in our PTA calendar. And check out further directions at Website Posting Guidelines.
- If your event takes place at any school or town property, you need to fill out a Building Use Form: http://lps.lexingtonma.org//site/Default.aspx?PageID=1251
All “event planners” are responsible for their event promotion. You are encouraged to use the following:
- Website: www.bowmanpta.org (Again, send event date and description to firstname.lastname@example.org)
- Facebook: www.facebook.com/BowmanPTA (Please post your own event info or send info to email@example.com to request permission to post)
- Broadside: email monthly submissions to firstname.lastname@example.org (deadline for submissions is the Thursday before the 1st of the month)
- Weekly Email: email weekly submissions to email@example.com (deadline for submissions is the Thursday before the Monday of publishing)
- Yahoo Group: firstname.lastname@example.org
- Flyers, Posters, Banners, and Sandwich Board: see Get the Word Out for important information about printing.
For more information about all of these methods of event promotion see: Get the Word Out.
For promotion outside of the Bowman community, please see Marketing Your Event Outside of Bowman.
Don’t hesitate to contact the PTA Co-Presidents (email@example.com) if you have any questions.